CGRS TA Program Policies

Please note the following policies before accessing CGRS's technical assistance program.

Duplicate or consolidated case records

For internal tracking and reporting purposes, CGRS requires every case number (the five-digit number generated upon submitting a case intake form) to correspond to one individual client. Therefore, please do not submit more than one case record for a single applicant. Also, please do not submit one case intake for multiple individual applicants, unless the cases are consolidated. Maintaining separate records allows us to track each case as it progresses, accurately monitor decision trends, and provide the most relevant resources.

Submitting CGRS TA materials in cases

Through our TA program, CGRS provides attorneys with a variety of litigation support materials, including expert declarations, country conditions toolkits, and unpublished decisions. Some CGRS TA materials may be submitted in an individual asylum case in compliance with the below policies.

Materials that MAY be submitted in cases:

  • Universal expert declarations may be submitted in any case that has a CGRS case number. Practitioners do not need to contact us to request permission to submit expert declarations for cases registered with CGRS. You do not have permission to submit universal expert declarations in cases that are not registered with CGRS. Please submit a case intake in order to register the case. Once the case is registered, you may submit the universal expert declaration.
  • Redacted unpublished decisions found through CGRS’s TA program may be submitted in individual cases that are registered with CGRS. We are not able to provide additional information, such as A-numbers, about the applicant in the unpublished decisions we provide. We recommend citing unpublished decisions in the following format:
    • Unpublished IJ Decision, CGRS Database Case No. #6105 (San Francisco Imm. Ct. July 30, 2010)
    • Unpublished BIA Decision, CGRS Database Case No. #15753 (BIA Sept. 15, 2016)

Materials that may NOT be submitted in cases:

  • Full country conditions toolkits may not be submitted in a filing under any circumstances. Practitioners must review all sources in their entirety before submitting individual articles as evidence in a case, as some information may be potentially harmful. Country conditions toolkits are intended to serve as a starting point for practitioners to conduct their own country conditions research.
  • Sample briefs
  • Practice advisories
  • Materials from CGRS trainings, including handouts or presentation slides
  • Other litigation support materials found in the TA Library not specifically mentioned in the above section

Sharing TA materials

Practitioners may share TA materials with others working on the case, so long as the case has been registered with CGRS. Practitioners working on cases not registered with CGRS are not authorized to use CGRS materials until the case has been registered by filling out a case intake form.

Organizational affiliation

Every TA account registered with CGRS must have an organizational affiliation. We track and report information on our users’ organizational affiliations  to relevant funding networks that make our work possible. Individuals who are not currently employed by an organization may select “Solo Practitioner.” 

Pro se asylum seekers registering through the pro se asylum seeker form are not required to provide an organizational affiliation.